After setting up the API connectivity between the accounting or ERP system and Innovo Invoice, to complete the integration, you will need to carry out the following configurations.
- Accounting Setup
- General Settings
To access these configurations in the Innovo Invoice web application, click on the Settings tab. In the Settings page, the General Settings and Accounting setup tabs will be visible.
Accounting setup drives the bookings that Innovo Invoice will generate into the accounting or ERP system.
There are three configurable features found within the Accounting Setup.
These are the accounts to which invoice line items will be allocated to when being booked.
To add accounts, click on the Add Account link and input the account name and the corresponding account ID.
Clicking the Add button will create the new account which will already be selected for usage.
Selected accounts will be visible in the invoice verification page.
More details relating to invoice verification can be found in the article Verifying Invoices.
If in the future you do not want to use an account, it can be un-selected by un-checking the corresponding check box and the account will no longer be available for selection in the verification page.
2. Tax Codes
These are the tax codes that will be applied to the line items in the invoices which are processed.
To add tax codes, click on the Add Tax Code link and input the tax code description and the corresponding tax code ID.
Clicking the Add button will create the new tax code which will be already selected for usage.
Selected tax codes will be visible in the invoice verification page.
If in the future you do not want to use a tax code, it can be un-selected by unchecking the corresponding check box and the tax code will no longer be available for selection in the verification page.
A list of vendors can be allocated to the invoices being processed through Innovo Invoice.
To add a vendor, click on the Add Vendor link and input the vendor name and the corresponding vendor ID.
Clicking the Add button will create the vendor which will already be selected for usage. Default accounts can also be assigned to vendors.
Defaulted accounts will be allocated to line items automatically when an invoice from the vendor is processed. This will reduce the need to manually select the accounts in the verification page for each invoice transaction.
Selected vendors will be visible in the invoice verification page.
In General Settings, you'll be able to configure the usage preference and set default values that will minimize the need to modify each invoice transaction during verification.
The following are the settings that can be configured on the General Settings page:
Integration: the integration field (grayed out) will show the integration option that has been selected. To disconnect from the selected integration, click on the Disconnect link.
Mail ID: invoices can be sent directly to the email address found in Mail ID for processing by Innovo Invoice. This is a pre-assigned email that will be allocated.
Default Vendor: the default vendor is allocated to the Vendor Contact when an invoice from a new vendor who is yet to be set up is processed.
Default Account: the default account will be attributed to the line items in the invoice for booking into the accounting or ERP system. If a default account is allocated to a vendor in the Accounting Setup page, that input will take precedence.
Default Tax Code: the default tax code can be selected from the list of tax codes that were selected as part of the Accounting Setup. This default tax code will be applied to line items where tax is applicable. (e.g. 7% GST for all line items that are taxable).
Zero Tax Code: the zero tax code can be selected from the list of tax codes that were selected as part of the Accounting Setup. This default code will be applied when line items are not taxable.
If you'd like to know more, or have any further queries, please feel free to chat with us in the Messenger or contact us at [email protected]. ✍🏻