Granting access to Xero to connect to Innovo Invoice allows for the exchange of data.

The following data is exchanged between Xero and Innovo Invoice:

After granting access, you will need to carry out the following configurations to complete the integration.

  • Accounting Setup
  • General Settings 

To access these configurations in the Innovo Invoice web application, click on the Settings tab. In the Settings page, the General Settings and Accounting setup tabs will be visible.

Accounting Setup

The Accounting Setup drives the bookings that Innovo Invoice will generate into Xero.

There are three configurable features found within the Accounting Setup.

1. Accounts

These are the accounts to which invoice line items will be allocated to when being booked into Xero.

Clicking on the Show Unused Accounts will display all the accounts available in Xero for selection. You can proceed to select all the relevant accounts into which you will book your various invoices. 

Selecting the checkboxes corresponding to the required accounts will make them visible in the invoice verification page for selection. 

More details relating to invoice verification can be found in the article Verifying Invoices.

2. Tax Codes

These are the applicable tax codes that will be applied to the line items in the invoices which are processed. 

Clicking on the Show Unused Tax Codes will display all the tax codes available in Xero for selection. You can proceed to select all the relevant tax codes which are applicable.

Selecting the checkboxes corresponding to the applicable tax codes will make them visible in the invoice verification page for selection. 

3. Vendors

A list of vendors can be allocated to the invoices being processed through Innovo Invoice.

Clicking on the Show Unused Vendors will display all the vendors available in Xero for selection. 

Selecting the checkboxes corresponding to the required vendor will make them visible in the invoice verification page. 

Besides selecting the vendors, you can also assign default accounts to vendors. This will reduce the need to manually select the accounts in the verification page for each invoice transaction.

When the vendor is extracted from the invoice, the corresponding account will be used for the booking of line items. 

If the invoice of a new vendor that has not previously been set up in Xero is processed via Innovo Invoice, there is an automated process available to set up the new vendor in Xero. 

Click the Add Contact to Xero link and a pop-up box will appear with the fields of Vendor Name, Company Registration Number and Currency to be filled. 

Once these are filled, click on the Add button and the new vendor will automatically be set up in Xero.

General Settings

In General Settings you'll be able to configure the usage preference and set default values that will minimize the need to modify each invoice transaction during verification.

The following settings  can be configured on the General Settings page:

Integration: the integration field (greyed-out) will show the integration option that has been selected. To disconnect from the selected integration, click on the Disconnect link.

Mail ID:
you can send invoices directly to the email address found in Mail ID for processing by Innovo Invoice.

Default Vendor: the default vendor is allocated to the Xero contact when an invoice from a new vendor who is yet to be set up in Xero is processed.

Default Account: the default account will be attributed to the line items in the invoice for booking into Xero. If a default account is allocated to a vendor in the Accounting Setup page, that input will take precedence.

Default Tax Code: the default tax code can be selected from the list of tax codes that were selected as part of the Accounting Setup. This default tax code will be applied to line items where tax is applicable. (e.g. 7% GST for all line items that are taxable).

Zero Tax Code: the zero tax code can be selected from the list of tax codes that were selected as part of the Accounting Setup. The zero tax code will be applied to line items where tax is not applicable.

If you'd like to know more, or have any further queries, please feel free to chat with us in the Messenger or contact us at [email protected]. 👋🏻

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